Construction Quote Completeness Checklist

Check whether the document contains the information needed for a clear conversation and an informed decision.

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What does the quote make clear?

Choose “Clear” only when the information is stated in the document. Use “Partly clear” when you still need to make an assumption.

Project type

Contractor and site detailsLegal or trading name, contact details, client and site address.Quote reference, date and validityA unique reference, issue date and stated validity period.Referenced drawings and specificationsThe drawing, revision and specification used to prepare the price.Itemised scope of workWork is split into understandable sections rather than one unexplained lump sum.Quantities, units, rates and line totalsMeasured items can be checked and recalculated.Materials, labour and other resourcesThe quote states what the price covers and who supplies key items.Exclusions and assumptionsAnything not priced, assumed or dependent on site conditions is written down.Provisional sums and allowancesAllowances are separately identified with their intended scope and amount.Subtotal, VAT treatment and final totalIt is clear whether VAT applies and what the final payable total is.Start, duration and completionTiming and any dependencies are stated.Deposit and milestone paymentsPayments are linked to defined, inspectable deliverables.Written variation procedureScope, cost and time changes require written approval.Defects, warranties and handoverDefect correction, warranties and handover documents are addressed.Acceptance and signatureThe acceptance method, signatories and relevant terms are clear.

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Independent by design

A high completeness score means the document is better described; it does not approve the quote, contractor, price or proposed work.

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